Short Form Subject Access Request Policy (Employees)

The UK GDPR sets out key rights for individuals, including the “right of access”. Transparency is a central element in modern data protection law and this right plays a central role in ensuring such transparency.

The right of access gives individuals the right to find out what personal data your organisation holds about them, what you are doing with that data, and why. They also have the right to obtain a copy of their personal data from you. This is achieved by means of a ‘data subject access request’.

This Short Form Subject Access Request Policy (Employees) is designed for use primarily as an internal employee-facing policy which sets out the right of access and explains how your staff can make a SAR to find out what personal data your business is holding and processing about them.

For an internal policy document, explaining how to handle SARs, please refer to the Data Subject Access Request Policy and Procedure in Business.

Optional phrases / clauses are enclosed in square brackets. These should be read carefully and selected so as to be compatible with one another. Unused options should be removed from the document.

This Short Form Subject Access Request Policy (Employees) contains the following sections:

1. Introduction
2. What is Personal Data?
3. What is a Subject Access Request (SAR)?
4. Making a Subject Access Request
5. Response Times
6. Fees
7. Refusing a Request
8. Excessive Requests
9. Complaints

This Short Form Subject Access Request Policy is unlocked and in .docx format. Either enter the requisite details in the highlighted fields or adjust the wording to suit your purposes.

Once you have purchased access to the appropriate document folder click on the “Download Document” link below. You will be asked what you want to do with the file. It is recommended that you save the document to a location of your choice prior to viewing.

Short Form Subject Access Request Policy (Employees) is part of Employment. Just £38.50 + VAT provides unlimited downloads from Employment for 1 year.