Confirmation by Trustee of Identity Verification (Charitable Company Limited by Guarantee) 
This confirmation by trustee of identity verification (charitable company limited by guarantee) letter template confirms that the prospective charity trustee (director) has either been successfully ID verified or will complete the process.
This is particularly important for a charitable company to receive from a trustee since it will be under an obligation to ensure that the trustee does not act as a director/trustee unless their identity has been successfully verified. Failure to do so is a criminal offence.
This confirmation from the trustee provides comfort to the charitable company that the trustee understands the importance of identity verification (IDV) and will facilitate the process. IDV is personal to the trustee and the Companies House personal code will be issued to the trustee once they have successfully ID verified.
The introduction of the IDV regime is one of the key changes to UK company law under the Economic Crime & Corporate Transparency Act 2023 (ECCTA). Charity trustees, as directors of a charitable company will need to be ID verified to act under the provisions of the ECCTA and there will be potential civil and criminal penalties for failure to do so.
IDV for newly appointed directors (charity trustees) is voluntary from 8 April 2025, but mandatory from 18 November 2025. IDV applies to directors (charity trustees) irrespective of their nationality or where they are resident.
The ECCTA gives Companies House new and enhanced powers to help disrupt economic crime and the IDV regime is a key component of this.
Following full implementation of the ECCTA, it will no longer be possible to register an appointment of a director (charity trustee) at Companies House nor for that director (charity trustee) to act, until they have been ID verified.
The document is in open format. Fields should be completed and wording in square brackets is optional and can be deleted or retained according to requirements.
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