Letter to Members of CCLBG to Provide Full Names 
The Economic Crime & Corporate Transparency Act 2023 (ECCTA) received Royal Assent on 26th October 2023 and aims to increase corporate transparency as well as the usefulness of the information that is held on shareholders.
The Companies Act 2006 only requires companies, including charitable companies, to record the names of its members but “names” is not defined. Therefore, a company’s register of members might not include the correct full name of a members.
As a core purpose of a company’s register is to provide details of those controlling a company, the ECCTA introduced a requirement for companies to record the full names of members in their registers. There is also a one-off requirement for companies to provide a full list of members names in its first annual confirmation statement after the ECCTA is in force. In addition, a new duty is imposed on members to notify to companies the information required to be included on the register of members (being the member's full name and a service address) and any changes to that information. Under the ECCTA, companies can also serve a notice on members requiring them to provide the information. Failure to supply the information or the making of a false statement will be a criminal offence.
In the light of these measures, companies should communicate with their members and check that they have their full names recorded.
This template letter can be sent to members requesting that they either confirm their details are already correctly recorded or that they will provide the company with these details. There is an accompanying pro-forma reply letter which should be sent with this letter which the member should send back to the company.
The government has created some useful factsheets in relation to the ECCTA generally which reference this requirement. These can be accessed here.
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