Data Protection Documents for Residential Landlords

What Are a Landlord’s Responsibilities Under Data Protection Laws?

Landlords in the UK must comply with the UK GDPR and the Data Protection Act 2018. These laws give tenants rights over how their personal data is collected, stored or used. 

As a landlord, you are a “data controller”, which means you are responsible for managing tenant information lawfully. Tenants, guarantors, and residents are considered “data subjects” and have legal rights over their data. 

The Data Protection Guidance Notes for Landlords explains the workings of data protection legislation in more detail. The Data Audit Checklist for Landlords can be used to assess how data is collected and sed. The outcome of the Data Audit will help landlords to prepare a Privacy Notice which can be downloaded from the list of documents below. These templates should be provided to tenants, residents and guarantors whose data the landlord holds.

More Data Protection Support Documents

For commercial landlords explore the extensive range of documents which can be accessed here: Data Protection Compliance for Commercial Landlords

For letting agents, templates are available here:  Data Protection Documents for Residential Lettings Agents

You can explore the full range of ready to use tenant referencing templates in the list below:

• Data Protection Guidance Notes for Landlords
• Data Audit for Residential Landlord
• Landlord's Privacy Notice To Tenants & Guarantors
• Letter to Tenant or Guarantor enclosing Privacy Notice

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